Are you an organised and proactive project professional with a strong eye for detail and a passion for supporting successful project delivery? Would you like to work for a company with 40 years of expertise in Civil Engineering and delivery excellence, consistently recognised for outstanding client feedback?

CML are looking for a Project Coordinator to join our well-established office in Sheffield. In this role, you will support the planning, coordination, and administration of projects, working closely with project managers, site teams, and clients to ensure smooth delivery. A good understanding of project management principles, aligned with the APM Body of Knowledge, will help you succeed in managing documentation, tracking progress, and facilitating effective communication across stakeholders.

This could be the perfect opportunity for someone looking to develop their career in project management within a supportive and experienced team.

Your Responsibilities

CML are looking for a Project Coordinator to support a growing portfolio of works across various Frameworks. You will play a key role in coordinating project activities, maintaining accurate documentation, and supporting Project Managers and site teams to ensure projects are delivered efficiently and in line with agreed plans.

You will assist in the preparation and tracking of project programmes, manage project records, and help facilitate clear communication between stakeholders. Drawing on an understanding of project management principles, you will contribute to effective planning, governance, and reporting across the project lifecycle.

As Health & Safety is paramount to the work we do, you will support the promotion of a positive safety culture by ensuring processes are followed, documentation is maintained, and best practices are embedded in day-to-day activities.

At CML, we believe in treating each other fairly and supporting one another to achieve our goals. A successful Project Coordinator is someone who is organised, collaborative, and eager to learn—someone who shares our core values and approaches challenges with a proactive, solution-focused mindset.

The main duties of the role include:

Set up new Job Numbers either manually [for new Atrium Orders (buildings)]; or via data import for Monitor works in our Internal Software
Populate electronic folders with available documentation
Record the allocations of works remits and the allocation of resource to programme in internal and client software
Prepare appropriate site paperwork, including site files, job packs and scope packs, as well as documentation as requested for operational/programme review meetings; recording SMART actions and minutes from the meetings
Update as necessary, Client reporting software and liaise with the Client for updates and to close out actions as required
Liaise with Project Managers to coordinate the programme of works, maintaining an updated programme of all live/active works orders
Process buried service requests; F10 notifications; Land Searches; Process and book traffic management when required, co-ordinating requirements with traffic management supplier and Network Rail
Maintain all necessary trackers and reports including delivery dashboards/KPI control boards, and operative shift trackers for weekend and on-call requirements, implementing SMART actions to ensure timely completion
Collate change log and change management information directly from the programme and provide commercial forecast and planned v actual outputs (reported via internal system)
Liaise with CML Compliance Team to collate and submit periodic KPI data
Update Technical Query and Land Access Registers and submit weekly to Network Rail
Produce and submit completion packs to the client upon completion of physical works including uploading all compliant site paperwork to the relevant job folder / updating Client software
Liaise with the Delivery Manager to produce Contract Profile sheets / Success Slides etc
Provide a professional Reception service ensuring a courteous and warm welcome to staff and visitors, and telephone services for the main switchboard, processing calls quickly and efficiently
Provision of administrative support and facilities duties as required in order to support the business
Train and support Apprentices
Maintain commercial awareness on planning, delivery and close out of works, working closely with commercial colleagues
Any other duties as may reasonably be required.

Person Specification

To be successful in the role, you will:

Be confident liaising with Senior Managers and Clients, communicating at all levels
Be competent at reporting to strict deadlines
Have previous experience in a similar role within a Railways/Civils environment

The perfect candidate will have:

IT Skills, including MS Office - essential
Strong reporting and administration background - essential
PTS / Rail knowledge - desirable
12D (M7) qualification in traffic management - desirable
Formal APM qualifications (minimum APM Fundamentals) and experience with APM BOK - desirable

The Package

Competitive Pay
A collaborative and friendly working culture, focussed on investing in people
Up to 25 days holiday + Statutory Bank Holidays
Company Sick Pay
Excellent training & development opportunities, provided by our award nominated in house Training team
Paid Volunteering days and Charity events
Annual Flu Jabs
Employee Assistance Programmes for advice and counselling
Access to a committed Mental Health First Aider team
Company Pension and Death in Service scheme of 2x annual salary
A generous Employee Referral scheme of £1000 per successful hire

At CML we are committed to creating a diverse workforce and an inclusive culture where everyone can be themselves and reach their full potential, not only because this is the right thing to do, but because it makes us a better business.

We welcome candidates from all backgrounds and experiences and all applicants will be considered purely on their merits and potential, regardless of where they are from, their age or gender, their lifestyle choices , their beliefs or what disability they may have.

We’re also striving to be a Disability Confident employer and we’ll try our best to adapt the process and offer a reasonable alternative to help support people with disabilities apply and interview for roles.