Would you like to work for a company with over 30 years of expertise in Civil Engineering, that continues to receive consistent, outstanding client feedback? CML are looking for an experienced Fleet Administrator to work as part of a small team at our Head Office in Leeds.

If you are a great communicator with strong IT skills and attention to detail and thrive working in a fast paced role, we would love to hear from you!

Job Description

The main duties of the role include:

Maintain accurate and up to date records within the Fleet Management System to support reporting and compliance.
Assist in vehicle handovers and returns, prepare the vehicle handover forms.
Schedule repairs or preventative maintenance, liaise with company vehicle users and dedicated garages available through our supply chain, booking in servicing, tyre repairs and MOT’s.
Recording of weekly vehicle checks, whilst identifying non-conformance.
Driver Licence checks, assist with the quarterly checks.
Collate and report vehicle accident information to our company vehicle insurers and H&S.
Ordering and cancellation of Company fuel cards.
Deliver vehicle induction in Fleet Managers absence, which may involve travelling to other depots.
Provide daily support to all vehicle users whilst resolving vehicle issues and defects reported.
Process and report any driving infringements, fines and charges.
Administrative duties including filing, organising documents and data entry.
Any other duties as reasonably required.

Person Specification

Ability to prioritise, with confidence in managing multiple tasks in a fast-paced environment and proactive role - Essential
High level of accuracy and attention to detail - Essential
Strong administrative and IT skills particularly with Microsoft Office - Essential
Organised and self-motivated, ability to work independently and in a team - Essential
Friendly and Helpful 'can-do' attitude and willingness to learn new systems and processes - Essential
An understanding of the importance of data protection and confidentiality to follow GDPR-compliant processes - Essential
A Full UK Driving Licence - Essential

The following experience is highly desirable:

Technical knowledge with LCV or Commercial vehicles preferable, ideally have fleet experience in construction or a similar environment - Desirable
Familiarity with compliance, telematics and data management - Desirable
Understanding of vehicle maintenance scheduling, compliance and DSVA regulations and managing driver records - Desirable
Previous experience in transport logistics or fleet administration - Desirable
Experience with fleet management software and telematics - Desirable

The Package

Competitive Pay
A collaborative and friendly working culture, focussed on investing in people
Up to 25 days holiday + Statutory Bank Holidays
Ad hoc Hybrid working, depending on business needs
Company Sick Pay
Annual professional subscription costs
Excellent training & development opportunities, provided by our award nominated in house Training team
Paid Volunteering days and Charity events
Annual Flu Jabs
Employee Assistance Programmes for advice and counselling
Access to a committed Mental Health First Aider team
Company Pension and Death in Service scheme of 2x annual salary
A generous Employee Referral scheme of £1000 per successful hire

At CML we are committed to creating a diverse workforce and an inclusive culture where everyone can be themselves and reach their full potential, not only because this is the right thing to do, but because it makes us a better business.

We welcome candidates from all backgrounds and experiences and all applicants will be considered purely on their merits and potential, regardless of where they are from, their age or gender, their lifestyle choices , their beliefs or what disability they may have.

We’re also striving to be a Disability Confident employer and we’ll try our best to adapt the process and offer a reasonable alternative to help support people with disabilities apply and interview for roles.